It is no secret that I’m a devout list-maker and organizer. I’ve kept a bullet journal for years and traditional planners since grade school. I even shared my writing “system” for this blog and my work. While I love to do a lot of planning and note-taking on paper, I’m still a sucker for digital organization. So naturally, when I discovered Notion one day through the bullet journaling community, I immediately fell in love.
Notion is an all-in-one workspace, and I really mean all-in-one. It is marketed as an ideal workspace for an entire team to manage projects, but it can also be used as a solo, personal workspace. I currently use it just for myself, and it has been nothing less than a blessing. Not only is it sleek and minimal, but it’s easy to use and implement.
While I don’t intend to give up my pen-and-paper bullet journal for personal documentation, I will be condensing my massive app library wherever possible. Here’s why I’m moving everything to Notion.
It does everything all the apps I’m already using do, but in one place.
In the past, I’ve used apps such as Pocket for bookmarking articles, Trello for kanban boards, Notes for lists, and Day One for my digital journal. That’s a lot of different apps to keep track of, and they all have different UI.
However, Notion does all these things and more. I created a Reading Log page that works even better than Pocket because it includes space for ratings, comments, and notes. I created a Content Calendar page that works just the same as Trello, but now I don’t need to leave the app. Then, I imported all of my Notes and lists to their own respective, organized pages. Finally, I created a digital journal page to replace the Day One app, whose UI I wasn’t too fond of to begin with.
At the end of the day, I’m all about minimalism and decluttering. Notion allows me to keep all these pages, notes, and documents in one easy-to-reach place.
It’s easily customizable—so it feels like you.
While you are restricted to each respective app’s UI, Notion gives you a plethora of customization options that other apps don’t.
You can add animated or static icons, large headers, and pictures to columns and pages. Just literally drag and drop them in! You can change font and background colors, too. While these features don’t expand much beyond that, it’s enough to make your Notion feel uniquely yours. Just look at all the things others are doing with their workspaces on YouTube!
So many views, so little time.
One of my favorite things about Notion is the ability to switch between different views instantly. Take my Content Calendar for example. In the past, I’ve had to create three different views for my Content Calendar, manually, and update each one manually if I ever changed anything. I had an Excel sheet that showed a weekly view, a Google Calendar that showed a monthly view, and a Trello page for the kanban view. That’s 3 different windows open for just one purpose!
However, in Notion, you can switch between different views automatically. I create my Content Calendar first in a kanban view, fill in all the necessary information, then switch to the Calendar view. Notion automatically puts all your info into a calendar view without you doing anything else manually. Then I switch to the weekly view or a list view if I need to see the information in any other way!
Not only does this save me time and energy, but it also makes content planning much more manageable.
Workspaces for bigger group projects.
If you’re working with a group for work or a project—like a podcast or even a business—Notion also gives you the option of sharing group pages. You can write notes for specific tasks, assign them to people, and give tasks deadlines. If you set a deadline reminder, the app will even notify you when something is due!
While I haven’t personally used Notion for a group workspace yet, I love that it’s an option. I have a few different projects I plan to start in the future, requiring a group workspace. Knowing that Notion already does this gives me yet again one less app to look for when that time comes.
Are you using Notion or other organization apps? What do you think about it? I’d really love to know!
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Megan Portorreal is a professional writer, editor, and creative in the New York City area. In her spare time, she enjoys reading books, writing about her life, and playing video games.